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Support Staff Openings

Atlanta Office Opening:

Legal Administrative Assistant - Atlanta

Position Summary: Seeking a Legal Administrative Assistant (Secretary) for a busy litigation group in our Atlanta office. The position requires working collaboratively with others in a team-oriented environment. This position supports a group of attorneys as a primary assignment.

Primary Responsibilities:

  • Maintain and organize physical and electronic files. Follow the standard naming and profiling conventions when scanning, emailing, and saving documents to the document management system.
  • Draft standard pleadings, correspondence, memoranda and other documents.
  • Enter, review, and revise timekeeper timesheets including follow up with assigned attorneys to ensure prompt and accurate entry of time.
  • Coordinate and make necessary arrangements for meetings (i.e., depositions, mediations, interviews, and vendor and facility reservations).
  • Maintain attorney specific case lists, charts, and status of cases and outcomes.
  • Consistently and professionally communicate with clients, opposing counsel, vendors, and firm personnel through email.
  • Routinely review and follow up on client deadlines and calendar appointments in accordance with the established calendar system.
  • Consistently complete assigned tasks when expected. Juggle multiple assignments and/or deadlines while maintaining a professional demeanor and timely seek assistance when needed.
  • Maintain a high level of awareness and protection of confidential information.

Skills and Abilities:

  • Must have litigation experience (at least 3 years, preferably with a large or mid-size firm)
  • Employment Law experience a plus
  • Accurate typing at a net speed of 65+ wpm
  • Strong computer proficiency in the use of MS Office (Word, Excel, PowerPoint and Outlook), Document Management System, Time Entry, e-Filing and database software. Familiarity with technology such as Dropbox and other cloud document sharing platforms.
  • Excellent communication skills, both written and verbal; demonstrated understanding of correct grammar, spelling and punctuation.
  • Strong organizational skills and interpersonal skills, and attention to detail.
  • Must be able to handle pressure of multiple projects and manage time sensitive deadlines
  • Must be a self-starter and take initiative
  • Excellent word processing skills
  • Executive image/highly professional when speaking, good grammar, and ability to interact with clients

Qualified candidates are invited to send their resume to Bonnie Lewis, Director of Administration - Atlanta, at bonnie.lewis@chamberlainlaw.com.

San Antonio Office Opening:

Legal Administrative Assistant - San Antonio

Position Summary: Seeking a Legal Administrative Assistant (Secretary) for a fiduciary and probate litigation group in our San Antonio office. The position requires working collaboratively with others in a team-oriented environment. This position supports a group of attorneys as a primary assignment.

Primary Reponsibilities:

· Calendar weekly meetings, phone calls, conferences, hearings, and discovery deadlines

· Draft pleadings or other legal documents for attorney review

· Draft correspondence to clients or other counsel

·  Maintain electronic file by saving all pleadings and file copies received from the court into iManage

· Prepare discovery (redacting, bates numbering, sending to opposing counsel via email or e-share)

· Responsible for filing pleadings and other legal documents with the court (Via E-file)

· Assist with preparation of binders and documents needed for hearings and other legal proceedings

· Submit attorney reimbursements, check requests and billing memos to accounting

· Prepare individual cover letters for all client invoices and send via email (monthly)

· Communicate with clients on case matters

· Schedule meetings between clients, court personnel and attorneys

· Prepare client engagement letters and complete new client form

· Responsible for handling all incoming/outgoing mail

· Answer attorneys’ phone and relay messages

· Translate attorney dictations from BigHand and convert them into a clean document

· Assist as backup to other Legal Administrative Assistants in the office

· Rotating Receptionist (one day out of the week and when needed).

Qualifications:

· 3+ years’ experience as a Legal Administrative Assistant in a law firm environment

Physical Requireminets: 

· Sit, stand, walk, stoop, bend, write, type, lift boxes up to 20 pounds and use standard office equipment (phone, computer, copier, printer, fax machine etc.)

Key Competencies: 

· Strong organizational skills and high attention to detail

· Ability to work in a paperless environment

· Proficient in Microsoft Word, Excel, PowerPoint and Outlook

· Excellent verbal and written communication

· Collaborative and team oriented, willingness to do whatever is necessary to serve our clients

Qualified candidates are invited to send their resume to Teresa De Ochoa, at teresa.deochoa@chamberlainlaw.com.